Last May 15, UP Diliman issued post-ECQ guidelines for the gradual return to work once the modified ECQ is lifted. The “Post-ECQ period” is defined as the first six weeks after the MECQ, i.e. from June 1 until July 13.
The previously approved EEEI guidelines will be superseded by the official guidelines of UPD, and supplementary guidelines have been formulated to address concerns that may be specific to our Institute.
The Post-ECQ Team is responsible for monitoring the proper implementation of the guidelines listed below, review them periodically, and revise them as necessary. The Post-ECQ Team consists of the Deputy Director for Planning and Finance (DDPF), the Building Administrator, and the Administrative Officer.
UP EEEI Post-ECQ Guidelines
1. Obtaining permission to access EEEI
a) General provisions:
i. Physical distancing protocols shall be maintained in EEEI premises at all times.
ii. Physical access to the buildings is limited to a maximum of two days per week.
iii. All personnel must fill-up and submit a health declaration form before being allowed to return to work. Since the information contained in the form is sensitive in nature, submissions must be made individually via e-mail to firstname.lastname@example.org with the subject line [HDF SURNAME FIRST NAME].
iv. Persons without permission to access EEEI will be denied entry to the building and will be asked to leave.
b) Specific Provisions
i. Teaching personnel (Regular/Non-regular faculty) who intend to access EEEI must file a request using the Room Access Permit app at least a day before the intended visit. Teaching personnel are encouraged to coordinate their visit with their office co-occupants to ensure that physical distancing protocols will be followed.
ii. Project Staff
- Lab heads / Project Leaders shall email a proposed work schedule of project personnel to the DDPF. The proposed work schedule shall include details of project staff who are authorized to physically report to EEEI as well as the days that they are expected to work.
- The proposed schedule shall be reviewed and approved by the DDPF.
- A copy of the approved work schedule will be printed out by the EEEI admin staff and provided to the security guards on duty.
- Requests for building access outside of the approved work schedule must be made through the Room Access Permit application.
- Access to lab facilities will be granted to students working on their thesis/capstone projects (198).
- The student will coordinate with his/her adviser to request access to EEEI facilities.
- The student’s adviser, after careful consideration of the requirements of the student, shall provide the link to the Room Access Permit application.
iv. Couriers/Messengers will not be allowed entry and will be asked to drop off packages/letters with the security guard on duty.
i. Only essential personnel identified by the Director shall be allowed to physically report to work more than twice per week. A list of essential personnel shall be provided to the guards on duty.
ii. Teaching personnel, Project Staff, Students who intend to gain access to the building more than twice per week must obtain the approval of the Director.
2. Granting Access to Visitors
a) Access to the premises may be granted to visitors provided that their visit is related to the institute’s essential and priority work (e.g. document delivery, building repairs, construction, etc)
b) Requests for access must be filed by a faculty member on the visitors’ behalf using the Room Access Permit application. The names of the visitors must be listed in the “Permit Reason”.
c) All visitors must fill-up a health declaration form prior to entry.
3. Building Access
a) Access to the building will only be allowed Mondays to Fridays, from 7AM to 6PM. At 6PM, the guards will ask all building occupants to leave.
b) The main doors to Bldg 1 will serve as the single entry/exit point. The glass doors of both Bldg 2 and the old faculty parking lot will be closed.
c) All entrants must present a valid ID to the guard on duty.
d) The temperatures of all who intend to go inside EEEI will be screened by the guard on duty. Anyone with a temperature of 37.8 degrees Celsius or higher after two takes will be directed to stay at a designated holding area outside the building and referred to the UPHS for further evaluation;
e) Alcohol dispensers and foot baths are to be installed at the main entrance of the building. Entrants are required to disinfect their footwear and hands before entry.
f) All entrants to the building must don a face mask.
g) The use of biometric scanners shall be temporarily suspended to reduce instances of a number of people touching a common surface. The guard on duty will take note of each person’s time of entry/exit.
4. Room Access and use
a) All occupants, even when alone, must wear a mask.
b) All room occupants must maintain a distance of 2m from each other at all times.
c) All rooms, while in use, should have electric fans running and must have windows or doors open as much as possible to promote good ventilation.
d) Occupants must close all windows and doors, and turn off all electric fans and air conditioners upon leaving the room.
e) Occupants are to sanitize their desks, keyboard, and mouse before leaving. Personal paraphernalia on desktops must be kept at a minimum. Alcohol spray bottles and paper towels will be provided by the Institute for this purpose. As supplies may be initially limited, occupants are also encouraged to bring their own personal spray bottles and paper towels.
f) Occupants who become sick during the day should inform the guard on duty, who will then direct them to stay in a designated holding area inside the building. The guard on duty will then contact the UPHS and refer the unwell occupant to the UPHS for further evaluation.
5. Building Sanitation
a) The Building Administrator will be responsible for leading the sanitation efforts to be implemented by the service providers.
b) The common restrooms may only be used by one person at a time. Movable cones will be placed at the entrance to indicate if the restroom is occupied/unoccupied.
c) All common restrooms will be stocked with liquid soap dispensers and paper towels.
d) Hand sanitizing stations will be placed at prominent locations.
e) High-touch surfaces such as doorknobs, handrails, light switches, and the like will be disinfected four times daily: twice in the morning and twice in the afternoon.
f) The buildings will be disinfected on a weekly basis.
g) A designated bin for infectious waste such as disposable masks, tissues, gloves will be placed at the common restrooms.
h) The exterior of filled garbage bags that are put out for collection will be sprayed with a bleach solution so that trash collectors are not exposed to possible hazards.
6. COVID-related Information
a) Copies of UPD’s post-ECQ guidelines and the approved guidelines specific to EEEI will be printed and posted at EEEI’s bulletin boards.
b) Posters on proper handwashing will be placed in all common restrooms.
c) Posters reminding people to flush with the toilet lid closed will be placed in all restroom cubicles.
d) Informational posters on reducing the risk of COVID-19 infection will be posted at the bulletin boards.