FAQs - Internship Program
Important Reminders:
Please read the guidelines and FAQs carefully and let us know if you have any questions or concerns.
For all potential student interns (currently applying, requesting for endorsement, accepted and would like to submit requirements for internship crediting) please make sure you have filled out the bit.ly/eeeinternshipform and submit the necessary requirements.
To be able to request for Institute endorsement, the following conditions must be observed:
- Internship is with a Company that has MOA with UP Diliman. List of companies available here: bit.ly/listofHTEcompanies
- Internship Period must follow the Mid Year Term ( 15 July to 18 August 2023 ) Note: Actual internship period may not necessarily fall within these dates but must not deviate significantly and not overlap with the current 2nd semester and the incoming 1st semester.
- Requests for Endorsement must be submitted through this FORM. Letter request for endorsement must be signed by your Registration Adviser.
- Template for Endorsement letter available here: bit.ly/internendorsement
- Internship Coordinator for Academic Year 2022-2023: Dr. Jordan Rel C. Orillaza
If accepted and would like to have your internship credited,
- Pre-internship requirements must be submitted through this FORM. List of requirements available here: bit.ly/internshipreqts
For further queries, please email saro@eee.upd.edu.ph AND ddsa@eee.upd.edu.ph with subject title starting with “[Internship Inquiry]”
Q1. Are internships required?
A1. No. None of the EEEI offered degrees requires an internship program. However, the faculty as an adviser or a research laboratory may require or recommend an internship as part of the supervisorship or laboratory affiliation.
Q2. How can an internship be credited as an elective?
A2. Only companies which has an existing MoA (Memorandum of Agreement) with UP Diliman can have internships credited as an elective. Also, the internship timeline of the partner company MUST align with the timeline of the elective subject which will be offered usually in the Mid Year Term.
Q3. Where can I request for the list of companies that the Institute / University has a memorandum of agreement with?
A3. You may fill-out the Interest Survey Form and choose “searching for company” to access the list of companies.
Q4. How do I apply for an internship?
A4. You may check for available internship opportunities and apply directly to the company. For partner companies requiring an endorsement, you must write an application letter and then request your adviser for an endorsement letter. Submit all application requirements to the company.
Department endorsements can only be made for applications to partner companies. To request, you may use also this Interest Survey Form and choose “requesting for endorsement”. Template for Endorsement letter available here: bit.ly/internshipendorsement.
Q5. I got accepted by a company, does that automatically enroll me in the EE/ECE/CoE 197 Internship course in the Midyear term?
A5. No. Enrollment in the internship course is optional. Again, if an existing MoA between UP and the company exists and the internship timeline aligns with the offered internship elective, you may request that you be enrolled in the internship elective course.
Q6. What do I need if I want to enroll in the Internship course?
A6. You must be senior standing, not necessarily graduating status. The minimum period of internship is 240 hours. Start by filling out the Interest Survey Form and choose “accepted for internship”. Ask the company for a Letter of Acceptance/contract, prepare Parent Consent Form, and 3 signed copies of Internship Contract / Agreement (List of requirements available here: bit.ly/internshipreqts). Progress reports, evaluation forms and final report will be required to complete the course. Again, provided that (1) an effective MoA between UP and the company exists, and (2) the company’s internship timeline is aligned with the offered internship elective course.
Q7. Do I need to talk to a regular faculty member to review my progress reports and evaluation forms?
A7. Progress reports will be submitted to the internship faculty coordinator after 1/3 and 2/3 of the internship period. Final report and evaluation form will be submitted at the end of the internship.
Q8. How will the internship be conducted during the Covid-19 pandemic?
A8. University guidelines recommend that all internship activities should be conducted on a work-from-home basis for the majority of the duration of the internship unless partner company is approved by the University to conduct Face-to-Face (F2F) Internships.
Q9. Are there partner companies offering face-to-face (F2F) internships that can be credited this Mid Year Term (2021-2022)?
A9. Currently, the Institute, in coordination with the College and the UPD Crisis Management Committee, is still in the process of acquiring approval for possible F2F conduct of internships. Please e-mail saro@eee.upd.edu.ph to confirm if there are partners approved for F2F set-up. For the meantime, we recommend interested student interns to follow the University guidelines and requirements for F2F activities as stated below.
In line with the UP Diliman Guidelines for the Gradual Reopening of Face-to-Face Class Activities (updated March 22, 2022), students who are intending to participate in F2F activities must prepare in advance the following:
- Secure Medical Clearance from University Health Service by submitting the accomplished MHS tool and the medical certificate from personal doctor (if with pre-existing medical conditions) to uhs.updiliman@up.edu.ph with the subject line “For AFA(OFF-CAMPUS) medical clearance_[Surname].” Template for MHS is available here (use your UP Mail account): MHS (Appendix J)
- To avoid delays in securing a consultation schedule with a UPHS doctor, all AFA class participants must set a telemed appointment with the UPHS via its online appointment portal (uphs.appointlet.com) or by calling 8981-8500 loc 2702 during office hours for an initial consultation on the same day that the MHS tool and medical certificate (if applicable) were emailed.
- All participants must undergo a monitored quarantine of 7 days prior to the scheduled departure for the off-campus activity. (UPHS to provide instructions)
For more information on the UPD F2F Guidelines, please visit: bit.ly/UPDGradualF2F
Figure 1. COE/ECE/EE 197 Internship Flowchart
[FOR COMPANIES] How to become a Host Training Establishment (HTE) for Internships?
Step 0. Must have a Memorandum of Agreement with UP College of Engineering
This must be coordinated with the College Committee on International Linkages (COIL) and the Office of the Deputy Director for Students and Alumni.
- Company requests a meeting with the Office of the Deputy Director for Students and Alumni (ddsa@eee.upd.edu.ph / saro@eee.upd.edu.ph) and COIL, to introduce the company, its internship program, and potential collaboration with the Institute.
- Once okay to proceed after the meeting, COIL coordinates with the company for the requirements, Supervisor-in-charge details, and the draft MoA. Due to the legal review process of both parties, it is recommended to initiate this at least 1 semester before the target internship period.
- COIL informs the company once MoA has been approved and finalized
Step 1. Internship Proper
HTE prepares the following documents and reports during the internship period.
| Pre-internship | During Internship | Post-internship | ||
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*Internship Contract – template available from EEEI (reaffirms the duties specified in the MoA). This may also originate from the company but must at least include:
*Progress Reports and Mid-term/Final Evaluation Report – template available from EEEI | ||||
For more information:
OFFICE OF THE DEPUTY DIRECTOR FOR STUDENTS AND ALUMNI
ddsa@eee.upd.edu.ph / saro@eee.upd.edu.ph
Last update: 5 May 2023