Electrical and Electronics Engineering Institute Health and Safety Guidelines
in accordance to UP DILIMAN (UPD) GUIDELINES FOR LIMITED FACE-TO-FACE (F2F)
CLASS ACTIVITIES (F2F Guidelines v.6.1) updated September 7, 2022
Note: Given the nature of this pandemic, these guidelines will be updated constantly in accordance with the current IATF, DOH, LGU, and UPD directives. Everyone must check the most up-to-date version.
“The UP Diliman (UPD) campus has resumed limited operations since the Enhanced Community Quarantine (ECQ) was lifted in May 2020. We modified work schedules and retrofitted offices to comply with Inter-Agency Task Force (IATF) and local government unit (LGU) health and safety protocols to keep transmission within the workplace at a minimum. The UPD Guidelines for Limited Face-to-Face (F2F) Class Activities have therefore been expanded to comply with the CHED-DOH Joint Memorandum Circular No. 2021-001 and 2021-004, DOH DM 2022-0013, CHED Memorandum Order 2022-04, JMC 2022-02, Guidelines on the Nationwide Implementation of Alert Level System for COVID-19 Response (as of June 4, 2022) for the eventual resumption of F2F class activities in UPD.
Guided by a shared responsibility to ourselves, our families, and our communities, those who physically report to UPD offices comply with protocols and adopt practices such as getting vaccinated and limiting social interactions. In the same token, all F2F participants are expected to strictly observe the safety protocols at all times. Our compliance with these minimum public health standards will certainly help us protect ourselves, our friends, and our families from COVID-19. UPD faculty, students, and staff are enjoined to observe these guiding principles and take part in our collective effort to prevent the spread of COVID-19 on campus. (UPD Guidelines v.6.1)”
- All venues for the F2F class activities must be in areas under Alert Levels 1 to 3 and must have been approved by the College through an issuance of Certificate of Authority to Conduct Limited F2F Classes from the Deans/Directors. The readiness of the facilities will be determined by the UPD Crisis Management Committee (CMC)
- If a COVID-19 related advisory is implemented during the F2F class activity, all UPD individuals involved must adhere to the relevant restrictions on mobility imposed by the IATF and/or the concerned LGUs, such as localized quarantines and curfew hours.
- Faculty, students, and staff may participate in F2F class activity regardless of vaccination status. However, vaccination for those participating in F2F class activities is highly recommended (According to CHED Memorandum Order No.09 series of 2022 released on 7 September 2022).
- Students must follow UPD Guidelines on Dorm / non-UPD dormitory/lodging areas during the F2F class activities.
- For GUIDELINES FOR F2F ACADEMIC FIELD ACTIVITIES (AFAs) (TO BE PROCESSED AT THE UNIVERSITY LEVEL), please refer to the copy of the September 1, 2022 OVCAA Memo No. OVCAA-MTTP-OFA 22-009 and Guidelines for Face-to-Face (F2F) Academic Field Activities through this link: https://tinyurl.com/F2FAFAs2022
How can I protect myself from COVID-19? (General guidelines from DOH)
- Wear face mask
- Sanitize your hands
- Practice one-meter physical distancing and limit physical interaction
- Ensure good indoor ventilation and air flow
EEE Contact Tracing Platform
- Everyone entering the EEE premises must fill-up and submit a health declaration form before being allowed to enter
- Everyone accessing a room must fill out the contact tracing form of that room (including tambayans).
A. UPD General Guidelines
As UP Diliman prepares for the gradual reopening of face-to-face classes, kindly read the UP Diliman (UPD) Guidelines for the Gradual Reopening of Face-to-Face Class Activities updated as of August 17, 2022.
- Do not report for work if staff feels any symptoms (cough, fever, headaches, diarrhea, body malaise (not feeling well), etc).
- Practice frequent hand hygiene and do not eat meals together
- Inform the EEE Admin or your immediate supervisor if staff is caring for Covid-19 positive person at home
- While waiting for Covid-19 test results, staff must quarantine immediately and complete the required 10-14 days.
- Secure a medical clearance from UP Health Service (UPHS) after taking a leave of absence (especially after a sick leave).
- Upon return from travel, the individual/s or party shall submit to the EEE Admin office a Return-to-work Form detailing their travel activities and social interactions. They must undergo a mandatory 14-day quarantine and seek medical clearance from UPHS before reporting for work.Quarantine in this case shall constitute a Work-from-Home arrangement.
B. Contingency Plan for Outbreak or COVID-19 Cases among FIC/Staff/Students
- FICs/staff who develop symptoms should follow the protocols and guidelines for responding to COVID-19 cases among UPD staff and faculty (Appendix H).
- Students who develop symptoms should inform the faculty adviser/FIC and SHeLO, or may go directly to the UPHS for consultation if the faculty adviser/FIC and SHeLO are not available.
- The faculty adviser/FIC must report to the UPHS-Public Health Unit (PHU) if there is a suspected COVID-19 case among students, who shall then be brought to the UPHS for assessment. If the student’s COVID test result is positive, the student will be referred to a facility for isolation and monitoring, that is if symptoms are mild; or tertiary hospitals, if symptoms are moderate to severe. In the absence of transportation, the student may call the UPHS at local 111 or 112 to request ambulance assistance inside the campus. If a student may have been in close contact with a confirmed positive individual, the student may consult with the UPHS for assessment.
- The faculty adviser/FIC/SHeLO shall inform the unit head and the EEEI HeLO to initiate contact tracing with the UHS-PHU, proceed with decontamination procedures in the building, and contact the student’s parent/guardian.
- Room will be disinfected 24 hours after confirmed positive case and will only be used after another 24 hours after disinfection.
- In the unavailability of an alternative classroom, all classes affected will revert to their alternative learning mode.
C. Obtaining permission to access EEEI
- General provisions:
- Proper wearing of face masks and physical distancing protocols shall be maintained in EEEI premises at all times.
- Everyone must wear their UP ID when in EEE premises. (To get a UP ID: https://our.upd.edu.ph/files/announce/OnlineIDProcess.pdf)
- Everyone entering the Building must fill-up and submit a health declaration form before being allowed to enter.
- Persons without permission to access EEEI will be denied entry to the building and will be asked to leave.
- Specific provisions:
- Only students with scheduled F2F classes will be allowed to enter the building. (Must show proof of F2F classes by showing their Form 5/CRS print out)
- Student access to lab facilities will be granted to students working on their thesis (300/400)/capstone projects (198/199):
- The student will coordinate with his/her adviser to request access to EEEI facilities.
- The student’s adviser, after careful consideration of the requirements of the student, shall provide the link to the Room Access Permit application.
- Access to tambayans:
- Everyone accessing the tambayans must fill-up and submit a health declaration form as well as the contact tracing form for the tambayan.
- All tambayan spaces may only be used by student organizations under Alert Level 1
- Only enrolled students (ES) are allowed to access tambayan spaces. Staying in the spaces is only allowed from 7AM to 5PM Mondays – Fridays.
- Minimum public health standards (MPHS) must be observed at all times in the tambayan spaces, including but not limited to the following:
- Minimum of 1-meter physical distancing which will also be used in determining the maximum capacity of the space. If eating will be done in the space, those who will eat must be in a separate location from those who will not and in alternating/staggered seating position so that they will not be directly facing each other. Increase the minimum physical distancing during eating, if possible.
- Ensure adequate ventilation in the space. Refer to the presentation titled “Recommendations for Setup of Facilities to Reduce the Risks of Covid-19 Transmission”.
- Ensure that masks are worn whenever possible.
- Surface disinfection of each ES who will access the tambayan at the end of tambay session.
- Sanitation station nearby/within the tambayan space.
- Those who will suddenly feel ill while in the space must immediately proceed to the isolation area (Rm 202) of the building. Anyone in the space at the same time must report the situation to the guard on duty. If there’s no other person in the area, the sick person must report his/her condition to the guard on duty.
- Housekeeping in the tambayan spaces must be observed at all times.
- Spot checking by the Engineering administration and/or security personnel may be done. If a member of the organization is caught not following the health standards will be grounds for terminating the access of the organization to the tambayan.
Couriers/Messengers will not be allowed entry and will be asked to drop off packages/letters with the security guard on duty.
- Granting Access to Visitors
- Access to the premises may be granted to visitors provided that their visit is related to the institute’s essential and priority work (e.g. document delivery, building repairs, construction, etc)
- Requests for access must be filed by a faculty member on the visitors’ behalf using the Room Access Permit application. The names of the visitors must be listed in the “Permit Reason”.
- All visitors must fill-up a health declaration form prior to entry.
D. Building Access
- Access to the building will only be allowed Mondays to Saturdays, from 7AM to 9PM. At 9PM, the guards will ask all building occupants to leave.
- The main doors to EEEI Bldg 2 will serve as the single entry point. The main doors to EEEI Bldg 1 will serve as the single exit point. The glass doors to the old faculty parking lot will be closed.
- All entrants must present and wear a valid ID to the guard on duty.
- The temperatures of all who intend to go inside EEEI will be screened by the guard on duty. Anyone with a temperature of 37.8 degrees Celsius or higher after two takes will be directed to stay at a designated holding area and referred to the UPHS for further evaluation.
- Alcohol dispensers are to be installed at the main entrance of the building. Entrants are required to disinfect their hands before entry.
- All entrants to the building must don a face mask.
- The use of biometric scanners shall be temporarily suspended to reduce instances of a number of people touching a common surface. The guard on duty will take note of each person’s time of entry/exit.
E. Room Access and use
- All occupants, even when alone, must wear a mask. Disposable masks will be available at the security guard.
- All room occupants must observe minimum physical distance from each other at all times (1 meter for adequately ventilated spaces, and 1.5 meters for closed spaces that cannot be ventilated).
- All rooms, while in use, should have electric fans running and must have windows or doors open as much as possible to promote good ventilation.
- Occupants must close all windows and doors, and turn off all electric fans and air conditioners upon leaving the room.
- Occupants are to sanitize their desks, keyboard, and mouse before leaving. Personal paraphernalia on desktops must be kept at a minimum. Alcohol spray bottles and paper towels will be provided by the Institute for this purpose. As supplies may be initially limited, occupants are also encouraged to bring their own personal spray bottles and paper towels.
- Occupants who become sick during the day should inform the guard on duty, who will then direct them to stay in a designated isolation room (i.e. Rm 202). The guard on duty will then contact the UPHS and refer the unwell occupant to the UPHS for further evaluation.
F. Building Sanitation
- The Building Administrator will be responsible for leading the sanitation efforts to be implemented by the service providers.
- All common restrooms will be stocked with liquid soap dispensers and paper towels.
- Hand sanitizing stations will be placed at prominent locations.
- High-touch surfaces such as doorknobs, handrails, light switches, and the like will be disinfected four times daily: twice in the morning and twice in the afternoon.
- Rooms will be regularly disinfected in between classes.
- A designated bin for infectious waste such as disposable masks, tissues, gloves will be placed at the common restrooms.
- The exterior of filled garbage bags that are put out for collection will be sprayed with a bleach solution so that trash collectors are not exposed to possible hazards.
- Copies of UPD’s post-ECQ guidelines and the approved guidelines specific to EEEI will be printed and posted at EEEI’s bulletin boards.
- Posters on proper handwashing will be placed in all common restrooms.
- Posters reminding people to flush with the toilet lid closed will be placed in all restroom cubicles.
- Informational posters on reducing the risk of COVID-19 infection will be posted at the bulletin boards.
EEEI Health Declaration Form
To safeguard the health and safety of members of the community, the university issued guidelines governing the conduct of individuals while in university premises.
This form is intended to facilitate the declaration of the health status of those who would like to access facilities in EEE in a formal capacity (i.e., appropriate Room Access Permit should be secured prior to visit). This is an essential component of the safety measures being implemented university-wide.
Information acquired through this form shall only be used in relation to the post-ECQ guidelines indicated above and as required by the RA 11469: Bayanihan Heal as One Act, and in accordance with the Data Privacy Act of 2012 (RA 10173). Should you have questions regarding the form, please email email@example.com
Scan QR code to access the form:
Or through this link: https://bit.ly/EEEIHDF
Paul Jason Co
Deputy Director for Planning and Finance
EEE Institute Building Administrator
Email: firstname.lastname@example.org; email@example.com
EEE Institute Administrative Officer
EEE Health Liaison Officer
EEE Health Liaison Officer