Registration announcements

Advance Registration for Freshmen 2022

Quick Links [First Sem AY 2022-2023]

Important Dates for First Semester AY 2022-2023

PRE-ENLISTMENT PERIOD

  • 08-15 August 2022 – Pre-Enlistment 1 
  • 16 August 2022 – Batch Run 1 & Results
  • 17-21 August 2022 – Pre-Enlistment 2
  • 22 August 2022 – Batch Run 2 & Results
  • 22 August to noon of 26 August 2022  – General Waitlisting Period 
  • 26 Aug (afternoon) to 12 September 2022  – Departmental waitlisting period 

REGISTRATION PERIOD

  • 30 August 2022 – Start of Registration of Freshmen, Varsity, HASPAG, PWDs, Graduating & Graduate Students
  • 31 August 2022 – Start of Registration of Regular Students
  • 01 September 2022 – Start of Registration of All other Students including Cross-Registrant/Non-degree/Special/ Foreign/Exchange Students
  • 05 September 2022 – Start of Classes First Semester AY 2022-2023
  • 05 September 2022 – Last day of Withdrawal of Enlistment for First Semester 2022-2023 (for those who will not pursue registration)
  • 12 September 2022 – Deadline of Change of Matriculation

EEEI Registration Notes

Registration Notes For First Semester AY 2022-2023
Last updated 25 Aug 2022

  1. The adviser-advisee list for graduate and undergraduate students can be found at https://tinyurl.com/EEEIAdvList. Send an email to <registration@eee.upd.edu.ph> for possible corrections and revisions. The adviser of new shiftees (outside UPD EEEI) or transferees is Wilbert Tarnate <wilbert@eee.upd.edu.ph>.
  2. The First and Second Semesters are regular terms. Students are expected to be registered with units or in residence during regular terms. You will need to register in “residence” if you are not registered with courses but will be completing an INC or removing a 4.0 over the Midyear. Residence may be filed anytime over the term, not just during the registration period. See instructions for filing residence here. You will need to file a “Leave of Absence” if you do not plan to register with units or residence.
  3. For First Semester AY 2022-2023, the minimum regular load is 15 credit units. For EEEI students, the maximum academic load is up to 17 credit units. Non-credit units, eg PE or NSTP, are not included in the reckoning.
  4. In exceptional cases, undergraduate EEEI students may be allowed to take a heavier academic load (beyond 17 units) subject to the approval of their registration adviser, and the Institute if they meet either of the conditions below. To request to take a heavier load, fill-up the form at https://tinyurl.com/EEEIOverloadPermit. College approval is needed if courses enrolled are >18 units (lec) or >21 units (lec+lab). For those needing college approval, a PDF file will be sent to you for submission to the college for final approval (see instructions at http://bit.ly/CoEOnlineDocProcess on how to process this).
    • (a) Expected to graduate as of the end of First Semester AY 2022-2023
    • (b) If not covered by item (a): No deferred grade, DRP, or unresolved INC (no final completion grade), in First Sem AY 2021-2022, Second Sem AY 2021-2022, and Midyear 2022.
  5. Undergraduate students in the four-year program are to follow the program of study indicated: ​BS Computer Engineering, BS Electrical Engineering, BS Electronics Engineering.
  6.  Waiver of Prerequisites: The University policy on waiver of prerequisites may apply provided the student has fully attended the course. For EEEI students who want to waive the pre-requisite, fill up the COE Waiver of Prerequisite Form here. Have this form approved by the instructor handling the course (both the subject required and the subject/s waived). For EEEI department endorsement, send the signed form to the EEEI DDAP <ddap@eee.upd.edu.ph>. After department endorsement submit to the college submission, see instructions on how to apply for Waiver of Prerequisite at bit.ly/CoEOnlineDocProcess Item #11. Note that the institute rarely allows waiving of prerequisites. The student who is granted permission under these rules is required to enroll in the prerequisite course simultaneously with the course to which the former is a prerequisite, or immediately in the next semester.
  7. Students who were not able to complete their INC grades incurred First and Second Sem AY 2020-2021 need to re-enroll their courses as the period for completing such courses have lapsed already. As stated in OVPAA memos: “An INC incurred for a course in the First or Second Semester AY 2021-2022 that is not completed within the prescription period of one year will remain an INC and the student will have to re-enroll the course if it is required in the student’s curriculum. The INC in the transcript of records will be annotated with “due to COVID-19 pandemic”.
  8. EEEI Transition plan listing the semester of final offering of major courses in the 5-year program (Table 1), equivalent courses in the old and new curriculum (Table 2), and substitution guide for students who shifted from the 5-year EEEI program to the 4-year EEEI Program or for second-degree students (Table 3).
  9. List of OVPAA Memorandum on Remote Teaching and Learning: May require UP email address (@up.edu.ph) when accessing the memorandum.
  10. Students who are shiftees/transferees admitted to EEEI in AY 2018-2019, AY 2019-2020, or AY 2020-2021 and are following the 4-year program requiring the new GEs must go through a GE crediting process. This process supersedes the previous process of college SREs identifying GEs for crediting, which was previously indicated by the certificate issued by the OCS Certification of subjects for Credit. Instructions to get your GE courses taken in the previous program credited to your current EEEI degree program can be found here.

GENERAL REGISTRATION PROCEDURES

  1. Starting Midyear 2022, paying students still have the option of paying their dues online or through a bank. However, should students wish to pay directly at the Cash Office, they may do so by following the instructions in the infographic here. Purely online registration process from OUR can be found here, with flowchart and swimlane.
    • Step 1Pre-advising with EEEI adviser. This step is required for graduating students [less than 42 units to complete the program] and optional for non-graduating students. Look-up your adviser from the list at https://tinyurl.com/EEEIAdvList and send them an email for pre-advising.
    • Step 2Enlistment: through student’s CRS module during pre-enlistment and waitlisting period, and offering unit or teacher’s pre-rog during registration. You may cancel courses through your CRS account during pre-registration. Otherwise, if cancellation is not available anymore through your account, send an email to your registration adviser to request for the cancellation of the course.  You may also request for cancellation of EEEI courses through <enlistment@eee.upd.edu.ph>. For non-EEEI courses, request cancellation through offering unit.
    • Step 3Locking of enlistment: After you have enlisted in all your subjects, click on the “Lock Enlistment” button from your Student Registration module. If you need to have your enlistment unlocked to modify your enlistment, send an email to Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph> to request for “Unlocking of Enlistment”. If you choose, “Wait for Scholarship Tagging” in Step 5, you may unlock your own enlistment.
    • Step 4Post-advising by the adviser: Send an email to your registration adviser to request for post-advising. Advisers are not automatically notified when you are queued for post-advising.
    • Step 5: Queue for Assessment – If student is covered by a scholarship involving free tuition (e.g. RA-10931) or tuition fee reduction, student should check if he/she is already tagged for said scholarship. If student with a scholarship is not yet tagged, choose “Wait for  Scholarship Tagging”. Otherwise, choose “Proceed to Assessment”. If a student chooses to wait for scholarship tagging, the student will be given an option to either “Unlock for Enlistment” or “Proceed to Assessment”.
    • Step 6Assessment: After choosing “Proceed to Assessment” you are automatically queued for assessment. The assessors check the queue regularly so please give them a reasonable time to process the assessment before sending an email to follow-up. For regular assessment, the EEEI assessors are Ms. Veronica Centeno <veronica.centeno@eee.upd.edu.ph> and Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph>. Students with scholarships other than RA 10931: Free Education Act, your assessment is with OUR. Students under RA-10931 (you may check tag for this in your CRS account), proceed to step 8.
    • Step 7Payment: Only for graduate students or undergraduate students not covered by RA10931/scholarship or who opt out. Follow instructions here on how to process online payment. However, starting MYT 2022 there is an option to pay directly at the Cash Office by following instructions at infographic here. Wait for some time for payment to be posted and for it to be reflected in your CRS account.
    • Step 8Printing of Form 5 [optional]: At this point, you are officially registered already. You only need to print your Form 5 if needed. You can print your Form 5 through your CRS account using these instructions.
  2. Change of Matriculation (COM) Flowchart: Only students who are officially registered may process a COM.​​
    • Step 1Enlistment – Cancel / add classes in CRS through offering unit. For the cancellation of EEEI courses, send an email to your registration adviser to request the cancellation of the EEEI course, or through <enlistment@eee.upd.edu.ph>. For non-EEEI courses, request cancellation through offering unit.
    • Step 2Locking Enlistment –  Student locks the CoM Transaction using their CRS account. You will be automatically queued for COM post-advising.
    • Step 3Post – advising – Send email to your registration adviser to request for COM advising (it is a different module from “regular” post-advising for registration). Upon advising, the CoM transaction will automatically queue for CoM Assessment. Should there be problems in the COM and you need to modify the enlistment, send email to Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph> to have the Change-Mat transaction unlocked.  This means COM process is back to step 1.
    • Step 4Assessment – After COM post-advising you are automatically queued for COM assessment. The assessors check the COM queue regularly so please give them a reasonable time to process the assessment before sending an email to follow-up. For regular assessment, the EEEI assessors are Ms. Veronica Centeno <veronica.centeno@eee.upd.edu.ph> and Mr. Rogelio Lagahit <rogelio.lagahit@eee.upd.edu.ph>.
    • Step 5Payment (if applicable) – Follow instructions here on how to process payment. Students may also process payment at the Cash Office by following instructions at infographic here.
  3. General Education (GE) courses:
    • ​​List of General Education courses can be found here. Taking more than the required number of GE courses is also highly discouraged as slots in GE courses are limited.
    • The following courses are equivalent. If you have completed one, you should not take the other as only the first one will be credited. For instance, if you have completed Comm 3, you should not take Speech 30 as only Comm 3 will be credited.
      1. Math 10 is equivalent to Math 1
      2. Speech 30 is equivalent to Comm 3
      3. Eng 13 is equivalent to  Eng 10
    • Eng 1 has been reclassified as a service course effective 01 September 2020, see OVCAA-MTTP 21-021. Students who took Eng 1 after 01 September 2020 cannot have Eng 1 credited as GE anymore (need CSAPG appeal).
    • Math 2 and Physics 10 cannot be credited as GE in the 5-year curriculum, but are credited as GE in the 4-year (2018) program.
    • Fil 40 can be credited as Wika 1 and vice versa (based on OVCAA Memo OVCAA-MTTP 20-045)
    • Students in the RGEP curriculum (five-year program), please check these instructions as well as OVCAA Memo on domain assignment of GE courses under the Diliman-21 GE Framework to determine if you have satisfied your GE requirements.
    • Students in the four-year program must take the following core GE courses: ARTS 1, ENG 13 or SPEECH 30, FIL 40, KAS 1, PHILO 1, SOC SCI 1 or SOC SCI 2, STS 1 or DRMAPS. They additionally need to take two GE Elective courses. Any creditable General Education course in this list may be credited as GE elective​.
    • Students who are shiftees/transferees admitted to EEEI in AY 2018-2019, AY 2019-2020, or AY 2020-2021 and are following the 4-year program requiring the new GEs must go through a GE crediting process. This process supersedes the previous process of college SREs identifying GEs for crediting, which was previously indicated by the certificate issued by the OCS Certification of subjects for Credit. Instructions to get your GE courses taken in the previous program credited to your current EEEI degree program can be found here.
  4. Electives
    • Any course not required in the program can be credited as free elective as long as the course prerequsites are met, except for the following:
      • General Education courses cannot be credited as free electives.
      • EEEI does not allow Eng1 to be credited as free elective in our undergraduate programs.
    • Students who wish to take a language elective as their free elective must finish two consecutive courses of the same language course (e.g. French 10 and 11) for the elective to be credited.
    • The student must meet the course pre-requisite in order for the course to be credited as an elective.
    • There is no limit to the number of times a student may take an EE/ECE/CoE 197 course for credit.
    • Additional instructions for students in the five-year program and four-year program.
    • If a student takes more electives than those required in the program, the following procedure shall be used in selecting the electives to be credited and included in the computation of the weighted average grade:
      1. for students who did not shift programs, the required number of electives will be considered in chronological order;
      2. for students who shifted from one (1) program to another, the electives to be considered shall be selected according to the following order of priority:a) Electives taken in the program where the student is graduating will be selected in chronological order;
        b) Electives taken in the previous program and acceptable as electives in the second program will be selected in chronological order;
        c) Prescribed courses taken in the previous program but qualify as electives in the second program will be selected in chronological order.
  5. Notes on NSTP:
    • NSTP is required for all students, both male and female.
    • Each student is required to take 3-unit courses for 2 semesters (6 units total). Except for ROTC, students may only take these courses after their first year.
    • The following are the components of the program:
      1. Military Training Service (MTS)
      2. Civic Welfare Training Services (CWTS)
      3. Literacy Training Services (LTS)
    • For strict compliance (will require CSAPG appeal otherwise):
      1. Students must take NSTP 1 first before NSTP 2.
      2. Students must take NSTP 1 and 2 from the same component. For example, if a student has taken ROTC or MS 1, he should take MS 2. If a student has taken LTS 1, he should take LTS 2. If a student has taken CWTS 1, he should take CWTS 2.
      3.  Both 3-unit courses must be from the same component of the program and from the same college, e.g. if the student took CWTS 1 from the College of Engineering, he/she must take CWTS 2 from the College of Engineering as well.
    • Engineering students are strongly encouraged to take CWTS from the College of Engineering.
    • If the student is a transferee and has taken NSTP 1 in his/her previous university, the student must write a letter of appeal to the CSAPG requesting for the previously taken NSTP 1 to be credited. This must be processed as soon as possible and can take any NSTP 2 course in UP Diliman. Otherwise, they are to take NSTP 1 again in the University.
  6. Physical Education (PE) courses: See here for more information.
  7. Underloading: The following undergraduate students are considered underload:
    • registered in less than 15 units (12 units during AY 2020-2021 and AY 2021-2022, while remote learning)
    • in Residence, or AWOL (Absence Without Leave)
    • registered with regular load at the start of the regular term (eg  15 units or more First Sem AY 2022-2023 or 12 units or more for 2nd Sem AY 2020-2021) but who DRP course(s) which will lead them to have less than  the minimum load remaining over the semester (eg, total units enrolled – total units DRP < 12  units for remote learning, 15 units for normal semester )Students who are underload will be automatically disqualified from graduating with Latin honors, unless the semester of underloading is their semester of graduation and they have no more remaining units to take. Underloading is strongly discouraged as it has implications in satisfying the 24-unit rule. In certain cases, underloading can be justified. Fill-up the college underloading form and submit the pertinent document below within the semester of underloading to to EEEI through this form. The Institute will send the form and attachments to the Office of the College Secretary.
      • ​for health reasons – medical certification to be confirmed by the University Health Service
      • for unavailability of subjects – certification by the adviser on no more courses to take due to seasonal course or not meeting the prerequisite
      • for employment – copy of payroll and appointment papers indicating, among others, the duration of employment
  8. Waiver of prerequisite is only applicable if the student has fully attended the prerequisite course in past semesters. Note that the institute rarely allows waiving of prerequisites. The student who is granted permission under these rules is required to enroll in the prerequisite course simultaneously with the course to which the former is a prerequisite, or immediately in the next semester. You may find instructions on how to apply for Waiver of Prerequisite at bit.ly/CoEOnlineDocProcess (alt link) item #11.
  9. Students who are in good standing and have decided to shift to another course outside EEEI should apply for the Voluntary Shifting Out status or apply directly to the department offering the course. More information on VSO can be found here.  Note that there is a University rule requiring students completion of at least thirty (30) units in the first program before they can apply for shifting in another program.
  10. Rules specific for graduating students (both undergraduate and graduate programs):
    • Students must file for candidacy for graduation during the semester they are expected to graduate, on or before the deadline set by the University as stated in the Academic Calendar.
    • Residence requirements prior to graduation: No student shall be graduated from the University System unless the student has completed at least one year of residence work, which may, however, be extended for a longer period by the proper faculty. The student must have been in residence in the semester of graduation.
    • LOA is NOT counted towards residence requirements (see memo), except if it is due to enrollment as exchange student.
    • See University Requirements for Graduation and Rules for Graduation with Honors. Note that residence requirements immediately prior to graduation has been reduced to one semester, eg the student must have been in residence in the semester of graduation.
  11. The definition of senior standing for the three programs in the five-year curriculum are as follows:
    • For BS CoE and BS ECE: must have taken EEE 51, EEE 101, EEE 105, and EEE 107
    • For BS EE: must have taken EEE 103 and any 3 of the following: EEE 53, EEE 101, EEE 105, and EEE 107
  12. Students with deferred grades incurred Second Semester AY 2019-2020:
    • Students graduating 2nd Sem AY 2019-2020 and who only have deferred grades, see special instructions.
    • Notes on “Deferred Grades for 2nd Sem AY1920” from  UP System Policy on Covid19
  13. EEEI Transition plan listing the semester of final offering of major courses in the 5-year program (Table 1), equivalent courses in the old and new curriculum (Table 2), and substitution guide for students who shifted from the 5-year EEEI program to the 4-year EEEI Program or for second-degree students (Table 3).
  14. Requirements and procedure for enrolling in residence.
  15. Procedure for filing Leave of Absence and Return from Leave of Absence.
  16. Free Tertiary Education Act (RA 10931): It is the College Secretary’s Office that evaluates and tags/assigns students for RA10931 scholarship. This tagging is done every semester. The number of semesters of availment depends on the current degree program + one year after the period prescribed by their program, eg if you are currently enrolled in a four-year degree program, your period of availment for RA10931 is 5 years. The period of availment is counted from the time of your first admission to the UP system, excluding semesters on Leave of Absence (LOA). For any questions regarding Free Education Act, send email to <engg.ocs@coe.upd.edu.ph >.
    • Semesters Counted Towards Availment of RA10931: Enrolled in Courses, Enrolled in Residence, Absence Without Leave (AWOL)
    • Semesters NOT Counted Towards Availment of RA10931: Leave of Absence (LOA)
  17. Please see other relevant resources below. If information is missing or not clear, kindly send email to <registration@eee.upd.edu.ph>.
  18. For a complete list of procedures, please refer to the online processing of documents by the college in the table below.
Online College Procedures
College Secretary’s Office for Undergraduate Students (http://bit.ly/CoEOnlineDocProcess) (alt link)NGSE for Graduate Students (https://coe.upd.edu.ph/wp-content/uploads/2021/01/NGSE-Procedures-2020-2021-EDITED-4-1.pdf)

1. Application For Graduation

2. Late Application For Graduation

3. Appeal For Readmission

4. Late Filing Of Appeal For Readmission : For EEEI endorsement send email to <ddsa@eee.upd.edu.ph >

5. Permit For Examination ( Removal/Completion

6. Excuse Slip

7. Substitution

8. Validation

9. Advance Credit Without Validation

10. Permit To Overload

11. Waiver Of Prerequisites

11. Request For Certification

13. Late Registration/Payment/Change Of Matriculation:  For EEEI endorsement send email to <director@eee.upd.edu.ph >

14. Regular Filing Of Dropping

15. Late Filing Of Dropping : For EEEI endorsement send email to <director@eee.upd.edu.ph >

16. Regular Filing Of Leave Of Absence

17. Late Filing Of Leave Of Absence: For EEEI endorsement send email to <director@eee.upd.edu.ph >

18. Permit To Cross-Reg

19. Withdrawal Of Enlistment Beyond The  Deadline: For EEEI endorsement send email to <director@eee.upd.edu.ph >

20. Return From Loa

21. Transfer To Non-Major Status

22. Transfer/Extension To/Of Voluntary Shifting Out Status

23. College Clearance/Permit To Transfer

24. Residency Enrollment

25. Underloading

26. Non-Maj/VSO Advising

27. Other Requests Requiring College Secretary’s / Dean’s Endorsements

1. Admission to Candidacy

2. Request for Proposal Oral Defense

3. Request for Final Oral Defense

4. Appeal for Readmission (MRR AWOL and Grade Requirement)

5. Acceptance as Adviser/Advisee

6. Transfer M Thesis/Dissertation Advisership 7. Late Application for Graduation

8. Late Registration Payment and Change of Matriculation

9. Return from Leave of Absence

10. Permit to Completion/Removal Examination

11. Application for Graduation

12. Clearance for Transfer

13. Transfer of Credit

14. Substitution

15. Overloading

16. Waiver of Prerequisites

17. Certification/TCG

18. Regular/Late Filing of Dropping

19. Regular Filing of Leave of Absence

20. Late Filing of Leave of Absence

21. Permit to Cross-Reg

22. Withdrawal of Enlistment Beyond the Deadline

23. Application for Shifting within the Department

24. Deferment Letter

Useful Links