Electrical and Electronics Engineering Institute

University of the Philippines - Diliman

EEEI Post-ECQ Guidelines

As of April 2022, EEEI has updated its Post-ECQ Guidelines. 

The IATF has placed National Capital Region and 38 other areas under Alert Level 1 starting from March 1.

Under Alert Level 1, the IATF said there are no restrictions in terms of indoor and outdoor capacities. Everyone can undertake intrazonal and interzonal travel without regard to age and even comorbidities. Meanwhile, government agencies and instrumentalities shall “adhere to a 100% on-site workforce.” Flexible and alternative work arrangements are still allowed in workplaces, as deemed appropriate based on function or individual risk.

UP EEEI Post-ECQ Guidelines

1. Additional Health and Safety Protocols according to UP Diliman Post -ECQ Guidelines March 22, 2021 from UP Diliman Updated Post-ECQ Guidelines Concise Version

  • Do not report for work if staff feels any symptoms (cough, fever, headaches, diarrhea, body malaise (not feeling well), etc).
  • Practice frequency hand hygiene and do not eat meals together
  • Inform the EEE Admin or your immediate supervisor if staff is caring for Covid-19 positive person at home
  • While waiting for Covid-19 test results, staff must quarantine immediately and complete the required 10-14 days.
  • Secure a medical clearance from UP Health Service (UPHS) after taking a leave of absence (especially after a sick leave).
  • Upon return from travel , the individual/s or party shall submit to the EEE Admin office a Return-to-work Form detailing their travel activities and social interactions. They must undergo a mandatory 14-day quarantine and seek medical clearance from UPHS before reporting for work.Quarantine in this case shall constitute a Work-from-Home arrangement.

2. As UP Diliman prepares for the gradual reopening of face-to-face classes, kindly read the UP Diliman (UPD) Guidelines for the Gradual Reopening of Face-to-Face Class Activities updated as of March 2022.

3. Contigency Plan for Outbreak or COVID-19 Cases among FIC/Staff/Students

  1. FICs/staff who develop symptoms should follow the protocols and guidelines for responding to COVID-19 cases among UPD staff and faculty (Appendix H).

  2. Students who develop symptoms should inform the faculty adviser/FIC and SHeLO, or may go directly to the UPHS for consultation if the faculty adviser/FIC and SHeLO are not available.

  3. The faculty adviser/FIC must report to the UPHS-Public Health Unit (PHU) if there is a suspected COVID-19 case among students, who shall then be brought to the UPHS for assessment. If the student's COVID test result is positive, the student will be referred to a facility for isolation and monitoring, that is if symptoms are mild; or tertiary hospitals, if symptoms are moderate to severe. In the absence of transportation, the student may call the UPHS at local 111 or 112 to request ambulance assistance inside the campus. If a student may have been in close contact with a confirmed positive individual, the student may consult with the UPHS for assessment.

  4. The faculty adviser/FIC/SHeLO shall inform the unit head and the PET to initiate contact tracing with the UHS-PHU, proceed with decontamination procedures in the building, and contact the student's parent/guardian.

3. Obtaining permission to access EEEI

a) General provisions:

i. Physical distancing protocols shall be maintained in EEEI premises at all times. 

ii. Physical access to the buildings is limited to a maximum of two days per week.

iii. All personnel must fill-up and submit a health declaration form before being allowed to return to work. Since the information contained in the form is sensitive in nature, submissions must be made individually via e-mail to ddpf@eee.upd.edu.ph with the subject line [HDF SURNAME FIRST NAME]. 

iv. Persons without permission to access EEEI will be denied entry to the building and will be asked to leave.

b) Specific Provisions

i. Teaching personnel (Regular/Non-regular faculty) who intend to access EEEI must file a request using the Room Access Permit app at least a day before the intended visit. Teaching personnel are encouraged to coordinate their visit with their office co-occupants to ensure that physical distancing protocols will be followed.

ii. Project Staff

  • Lab heads / Project Leaders shall email a proposed work schedule of project personnel to the DDPF. The proposed work schedule shall include details of project staff who are authorized to physically report to EEEI as well as the days that they are expected to work.
  • The proposed schedule shall be reviewed and approved by the DDPF. 
  • A copy of the approved work schedule will be printed out by the EEEI admin staff and provided to the security guards on duty. 
  • Requests for building access outside of the approved work schedule must be made through the Room Access Permit application.

iii. Students 

  • Access to lab facilities will be granted to students working on their thesis/capstone projects (198).
  • The student will coordinate with his/her adviser to request access to EEEI facilities.
  • The student’s adviser, after careful consideration of the requirements of the student, shall provide the link to the Room Access Permit application.

iv. Couriers/Messengers will not be allowed entry and will be asked to drop off packages/letters with the security guard on duty. 


c. Exemptions

i. Only essential personnel identified by the Director shall be allowed to physically report to work more than twice per week. A list of essential personnel shall be provided to the guards on duty.

ii. Teaching personnel, Project Staff, Students who intend to gain access to the building more than twice per week must obtain the approval of the Director.


3. Granting Access to Visitors

a) Access to the premises may be granted to visitors provided that their visit is related to the institute’s essential and priority work (e.g. document delivery, building repairs, construction, etc)

b) Requests for access must be filed by a faculty member on the visitors’ behalf using the Room Access Permit application. The names of the visitors must be listed in the “Permit Reason”. 

c) All visitors must fill-up a health declaration form prior to entry.


4. Building Access

a) Access to the building will only be allowed Mondays to Fridays, from 7AM to 6PM. At 6PM, the guards will ask all building occupants to leave. 

b) The main doors to Bldg 1 will serve as the single entry/exit point. The glass doors of both Bldg 2 and the old faculty parking lot will be closed.

c) All entrants must present a valid ID to the guard on duty. 

d) The temperatures of all who intend to go inside EEEI will be screened by the guard on duty. Anyone with a temperature of 37.8 degrees Celsius or higher after two takes will be directed to stay at a designated holding area outside the building and referred to the UPHS for further evaluation;

e) Alcohol dispensers and foot baths are to be installed at the main entrance of the building. Entrants are required to disinfect their footwear and hands before entry.

f) All entrants to the building must don a face mask. 

g) The use of biometric scanners shall be temporarily suspended to reduce instances of a number of people touching a common surface. The guard on duty will take note of each person’s time of entry/exit.


5. Room Access and use

a) All occupants, even when alone, must wear a mask.

b) All room occupants must maintain a distance of 2m from each other at all times.

c) All rooms, while in use, should have electric fans running and must have windows or doors open as much as possible to promote good ventilation.

d) Occupants must close all windows and doors, and turn off all electric fans and air conditioners upon leaving the room.

e) Occupants are to sanitize their desks, keyboard, and mouse before leaving. Personal paraphernalia on desktops must be kept at a minimum. Alcohol spray bottles and paper towels will be provided by the Institute for this purpose. As supplies may be initially limited, occupants are also encouraged to bring their own personal spray bottles and paper towels.

f) Occupants who become sick during the day should inform the guard on duty, who will then direct them to stay in a designated holding area inside the building. The guard on duty will then contact the UPHS and refer the unwell occupant to the UPHS for further evaluation.


6. Building Sanitation

a) The Building Administrator will be responsible for leading the sanitation efforts to be implemented by the service providers.

b) The common restrooms may only be used by one person at a time. Movable cones will be placed at the entrance to indicate if the restroom is occupied/unoccupied.

c) All common restrooms will be stocked with liquid soap dispensers and paper towels.

d) Hand sanitizing stations will be placed at prominent locations.

e) High-touch surfaces such as doorknobs, handrails, light switches, and the like will be disinfected four times daily: twice in the morning and twice in the afternoon.

f) The buildings will be disinfected on a weekly basis.

g) A designated bin for infectious waste such as disposable masks, tissues, gloves will be placed at the common restrooms.

h) The exterior of filled garbage bags that are put out for collection will be sprayed with a bleach solution so that trash collectors are not exposed to possible hazards.


7. COVID-related Information

a) Copies of UPD’s post-ECQ guidelines and the approved guidelines specific to EEEI will be printed and posted at EEEI’s bulletin boards.

b) Posters on proper handwashing will be placed in all common restrooms.

c) Posters reminding people to flush with the toilet lid closed will be placed in all restroom cubicles.

d) Informational posters on reducing the risk of COVID-19 infection will be posted at the bulletin boards.


Contact Information:

Rhandley D. Cajote, PhD

Deputy Director for Planning and Finance

ddpf@eee.upd.edu.ph, rhandley.cajote@eee.upd.edu.ph


Mr. Jaere Medina

EEE Institute Building Administrator

jaere.medina@eee.upd.edu.ph, buildingadmin@eee.upd.edu.ph


Amelia Yanzon

EEE Institute Administrative Officer