Electrical and Electronics Engineering Institute

University of the Philippines - Diliman

Leave of Absence

Leave of absence (LOA) should be requested in a written petition to the Dean. The petition should state the reason for which the leave is desired and should specify the period of the leave. The leave should not exceed one year but may be renewed for at most another year.

When not taken in two successive years, the aggregate leave of absence should not exceed two years. A student who needs to go on leave of absence beyond the allowable period of two years should be advised to apply for an honorable dismissal, without prejudice to readmission.

The college, through the Dean or his duly authorized representative, shall inform (1) the University Registrar and (2) the parents/guardian of every student granted leave of absence of such leave, indicating the reasons for the same and the amount of money refunded to the student, if any.

For leave of absence to be availed of during the second half of the semester, faculty members concerned shall be required to indicate the class standing of the student (passing or failing) at the time of the application for the leave. No application of leave of absence shall be approved without the class standing being indicated by the instructors concerned. This, however, should not be entered in the official Report of Grades.

If a student withdraws after ¾ of the total number of hours prescribed for the course has already elapsed, his instructors may submit a grade of 5 for him if his class standing up to the time of his withdrawal is below 3. No leave of absence shall be granted during the semester within two weeks before the last day of classes.

If the inability of the student to continue his classes is for reasons of health or similar justifiable causes, his absence during this period shall be considered excused. In such cases, the student shall be required to apply for excuse from his absences. It shall be the responsibility of the student to present the excuse slip to the faculty members concerned.

Students who withdrew from a college without formal leave of absence shall have their registration privileges curtailed or entirely withdrawn.