On First Sem 2020-2021 Classes
Q: When will the semester start?
A: Pending BOR approval, the first semester will be held for 13 weeks (including finals week) and is set to start on September 10.
Q: How will graduate classes be handled during 1st Sem 2020-2021?
A: All classes will be held remotely. Depending on the instructor, classes may be held synchronously, asynchronously, or a combination of both.
Q: What will be the logistical requirements to participate in graduate classes during 1st Sem 2020-2021?
A: Since classes will be handled remotely, all students should have the following: (1) Computing device (preferably a PC or laptop especially if classes require simulation work; smartphone or tablet may be enough for classes not requiring any software use) and (2) Internet connectivity.
On Incoming Students
Q: How do we fill out the plan of study?
A: The plan of study (PoS) is accomplished in consultation with your adviser. Some advisers would already have a template plan of study for a specific field. You may also check the list of courses here and email your adviser if there are courses you are interested in. Once this is signed by both yourself and your adviser, email it to firstname.lastname@example.org.
On Shifting Within the Institute
Q: What is the process of shifting within the institute, e.g. from ME EE to MS EE?
A: To shift from one graduate program to another within the institute, you need to write a letter of request addressed to the Institute Director, which must be noted by your current adviser. You also need to accomplish this shifting form. Once completed, email your letter and shifting form to email@example.com.
Q: What do I need to do once I have shifted to the new program?
A: You will need to email firstname.lastname@example.org and request for a transfer of credit form. This form is needed so that courses you have taken from your previous program will be credited towards your new program.
On Extension of Residence and Penalty Courses
Q: What is the time limit for completion of graduate program requirements?
A: The time limit for the completion of all master’s requirements shall be five (5) years. The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a bachelor’s degree or a master’s degree in an unrelated discipline.
Q: What is a penalty course?
A: In exceptionally meritorious cases, extensions of residence beyond the regular period of completion may be approved by the Dean upon the recommendation of the appropriate bodies. Each extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. The student granted an extension shall take additional units of graduate courses, termed as penalty courses, in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof.
Q: What courses can be taken as a penalty course?
A: Any 200-level course offered in the university may be taken as a penalty course, provided that it is endorsed by your adviser.
On Comprehensive/Qualifying Exams
Q: When do I qualify to take the comprehensive exam (for ME EE) or qualifying exam (for PhD EEE)?
A: The comprehensive exam can be taken by a ME EE student after 1) completing the course work; 2) obtaining a CWAG of 2.00 or better in all his/her courses, including those courses taken to comply with the Maximum Residence Rules; and 3) satisfying the foreign language requirement, if any. The qualifying exam can be taken by a PhD EEE student after completion of the core courses in the PoS. A PhD EEE student who enters the program with a master’s degree in the discipline/area may be exempted from the qualifying examination by the EEEI graduate committee, with approval of the Dean. If you qualify for exemption, email email@example.com once you complete all your core courses.
Q: How do I start the process of applying to take the comprehensive exam (for ME EE) or qualifying exam (for PhD EEE)?
A: You should inform your program adviser of your intent to take the comprehensive/qualifying exam. Your adviser, after consultation with you, should identify faculty members to the examination panel committee. Once identified, your adviser should coordinate with you and the panel members on the schedule. Your adviser should then inform the EEEI graduate program coordinator of the schedule.
On Changing Thesis/Dissertation Adviser
Q: Is it possible to change thesis/dissertation adviser/s?
A: Yes, it is possible. The completion of a thesis or dissertation within a reasonable length of time is the joint responsibility of both student and adviser. Both make a commitment to work together to ensure that the output will be of acceptable merit and scholarship and that it is completed on an agreed upon date. A good working relationship between the two (2) parties is thus crucial to this effort. Differences may arise between adviser and advisee. More often, these differences are easily dealt with and resolved to the satisfaction of both parties. However there may be instances when these differences prove difficult to resolve and adversely affect the progress of work.
Q: What is the process for changing thesis/dissertation adviser/s?
A: To start the process, the adviser and/or advisee should write a letter to the EEEI Director explaining the reason for the request in change of adviser. The graduate program coordinator and the institute director will then sit with both parties (together or separately) to discuss the problem and try to effect a resolution. One possible outcome of the mediation may be the decision to end the adviser-advisee relationship. The adviser may opt to withdraw from the project; the student may opt for a change of adviser; or both may come to a mutual decision regarding the change. An instance wherein a change of adviser may be necessary will be when the student opts for another research topic that is outside the current adviser’s field of expertise. Once the decision is made, you need to accomplish this request. If you need help in processing this request, email firstname.lastname@example.org.
On Thesis/Dissertation Proposals
Q: What do I need to satisfy before doing my thesis/dissertation proposal?
A: You should have a grade of P in EE 296. In case you want to do the thesis/dissertation proposal in the same semester that you are enrolled in EE 296, this is possible with the endorsement of the EE 296 handler. You may also do your proposal in the semester that you enrol the first 3 units of EE 300 (or first 6 units of EE 400). An approved thesis/dissertation proposal will then result in a grade of P for your EE 300 (or EE 400) in that semester.
Q: How do I schedule my thesis/dissertation proposal presentation?
A: Once you have an adviser-endorsed proposal manuscript, your adviser will then nominate a reader/s to the EEEI graduate committee. Note that one reader is required for a thesis while two readers are required for a dissertation. Your adviser is also in charge of coordinating the schedule with you and the reader/s.
On Thesis/Dissertation Defense
Q: What do I need to satisfy before doing my thesis/dissertation defense?
A: You should have an approved thesis/dissertation proposal before doing a thesis/dissertation defense presentation.
Q: How do I schedule my thesis/dissertation defense presentation?
A: Once you have an adviser- and reader-endorsed thesis/dissertation manuscript, your adviser will then nominate panel members to the EEEI graduate committee. Note that one additional panel member is required for a thesis while two additional panel members are required for a dissertation. Your adviser is also in charge of coordinating the schedule with you and the panel members.
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